The 1990s saw a boom in archive and document management systems. Almost every manufacturer at the time wanted their system to be the leading application used by companies. The idea was to make these systems the information hubs through which the user could centrally manage all information. With this in mind, it is easier to understand how manufacturers have ended up with today’s functionally overloaded document management systems (or enterprise content management systems, as they are now known), which have become almost impossible to oversee.

That’s why more and more people are considering replacing bulky and complicated DMS and ECM systems with streamlined archiving systems in an SAP context. This works very well for companies that only run on SAP. These companies can easily make the switch, because SAP has created a standard with the ArchiveLink® interface that enables a fully integrated archive approach. The archive is used in this context as a back-end system. Its only tasks are to archive documents safely and efficiently, and bring these up in searches. SAP then takes care of intelligence and metadata management.

Transferring intelligence and document handling to the main application and using the archive purely for document storage (as in an SAP context), has become a promising approach to solving archive issues. ArchiveLink® can even be used as the standardised protocol for non-SAP applications, because it has been designed as an open protocol. KGS WebService provides a service adapted specially for this purpose, based on the ArchiveLink® standard. This allows the main application to archive documents using a simple interface.

The KGS WebService is responsible for storing documents in this construct. The KGS WebService determines where documents are finally stored. The location is completely transparent to the application at the level above. This means that either on-premises storage solutions, WORM solutions, or cloud storage solutions can be used.

This kind of architecture lends itself to companies that use different applications but require a central archiving service that archives documents and data efficiently and centrally, and can be used to retrieved these if necessary.

KGS User Story from - Armin Rehm
“Thanks to the KGS solution, we are working with state-of-the-art technology. Document access is very fast, which is quite a feat, considering that the system has to deal with 500 million documents. What our internal departments needed was a solution that could ensure that any front-end customer consultant taking a call has the required document on screen within a second.”
Armin Rehm, Service Manager DMS / EnBW Group

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