Input management

Input management is a significant part of the modern archiving landscape. Documents and data from different sources (scan, fax, email, file systems, output management solutions or legacy systems) have to be made usable within the SAP system. It is absolutely necessary to have an input solution that is centrally managed by simple means. The KGS DocumentRouter is one example of such a solution, which supports all conventional SAP storage scenarios, such as early and late archiving with or without bar code. This solution is also ideal for mass imports of large data volumes.

This type of central system is becoming more and more important as document volumes increasingly shift from paper to digital in the coming years. In the future, companies will need to completely rethink their existing software and hardware systems in light of these developments.

Existing OCR solutions with external release work flow are therefore no longer required, and processes are relocated to the SAP system, where they actually belong. With the DocumentRouter, KGS have developed the only solution currently on the market that can process all input channels linked to IP transmissions, including electronic invoices. The tool learns to operate on new input formats and new channels based on changes to the framework parameters and can link data and documents with the relevant SAP business objects.

Scan clients with new paper-based tasks

Scanning requirements will certainly not disappear overnight. However, tasks required from a scanning solution are set to shift from batch, mass processing of invoices and delivery notes to a focus on more specialised tasks.

The KGS ScanClient enables direct control and storage of scanned documents from the SAP GUI. This makes both centralised or decentralised inbox scenarios possible. Sensitive documents, for example, can be created directly at the SAP workplace using the document scanner and automatically assigned to the relevant SAP business object. Mass scanning with automatic bar code recognition or creation of documents for automatic forwarding can easily made possible with an SAP work flow.

More scanners being used by more users on an ad hoc basis, however, mean more administrative overheads. ScanServers can provide support in this situation, as they enable users to manage scan profiles and licences quickly and intuitively from a central point. KGS have developed their KGS ScanServer precisely for this purpose. This solution manages locally created profiles in so-called profile groups. Any additional users can then be added in just a few clicks. As such, it’s quick and simple for new users to use existing profiles.

You can get further information in our Whitepaper.

KGS User Story from - Armin Rehm
“Thanks to the KGS solution, we are working with state-of-the-art technology. Document access is very fast, which is quite a feat, considering that the system has to deal with 500 million documents. What our internal departments needed was a solution that could ensure that any front-end customer consultant taking a call has the required document on screen within a second.”
Armin Rehm, Service Manager DMS / EnBW Group

“Traditional archive systems generally require a dedicated database server. This generates additional administrative costs, which we can avoid with KGS ContentServer4Storage, because this tool directly accesses the SAP tables.”

Hagen Hoss, Platforms and Storage Solutions Architect / Coats

“KGS ContentServer4Storage is able to map ERP-related
document archiving processes much leaner,
more efficiently and in a more integrated manner than
any other archive operated in an SAP environment.”

Philip von Melle, Managing Director / Globetrotter

„Thanks to the KGS corporate product
license, each SAP workstation automatically
also serves as an archive workstation. This
means that relicensing is a thing of the past.
The solution will thus have paid for itself in
only two years.“

Florian Beck, Head Application Management / Knauf

“What makes our approach so fundamentally different from other ECM solutions is the lean architecture of the KGS application. We now only need a single server that even operates without a database. The Windows file system acts as the physical storage, so no proprietary storage solution is required.”

Peter Pollich, Head of Infrastructure & Application Management / Rhein Chemie

“The KGS migration software truly made a seamless transition from the old to the new archive. Our users did not even notice that a migration was taking place; there were hardly any disruptions.”

Oliver Fischer, Head of IT / Loewe

„When sounding out the market, KGS was the only provider whose solution met our special requirements within this unique system landscape.“

Volker Blum, Head of SAP system basic support unit / Trumpf
“The simple customizing process delivered by KGS ZADOC makes it easy to define attributes to set up different document types.”
Andreas Lupfer, Team Leader SAP Application Support / Röchling Automotive

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