Document archiving in SAP

In the past, companies have only had two basic options when it comes to archiving in an SAP con-text: using SAP content servers or connecting enterprise content management/document man-agement systems via SAP ArchiveLink.
As a result of the rapid developments in archiving systems over the last few years, companies that use SAP as their central system are now opening themselves up to a modern, streamlined archive concept tailored to SAP requirements.

With KGS ContentServer4Storage, KGS provides SAP users exactly that. In this new archiving system, which is specially tailored to the require-ments of SAP users, each system only carries out tasks it is designed for, and leaves everything else to other systems that have been optimised for these tasks.

KGS User Story from - Armin Rehm
“Thanks to the KGS solution, we are working with state-of-the-art technology. Document access is very fast, which is quite a feat, considering that the system has to deal with 500 million documents. What our internal departments needed was a solution that could ensure that any front-end customer consultant taking a call has the required document on screen within a second.”
Armin Rehm, Service Manager DMS / EnBW Group

“Traditional archive systems generally require a dedicated database server. This generates additional administrative costs, which we can avoid with KGS ContentServer4Storage, because this tool directly accesses the SAP tables.”

Hagen Hoss, Platforms and Storage Solutions Architect / Coats

“KGS ContentServer4Storage is able to map ERP-related
document archiving processes much leaner,
more efficiently and in a more integrated manner than
any other archive operated in an SAP environment.”

Philip von Melle, Managing Director / Globetrotter

„Thanks to the KGS corporate product
license, each SAP workstation automatically
also serves as an archive workstation. This
means that relicensing is a thing of the past.
The solution will thus have paid for itself in
only two years.“

Florian Beck, Head Application Management / Knauf

“What makes our approach so fundamentally different from other ECM solutions is the lean architecture of the KGS application. We now only need a single server that even operates without a database. The Windows file system acts as the physical storage, so no proprietary storage solution is required.”

Peter Pollich, Head of Infrastructure & Application Management / Rhein Chemie

“The KGS migration software truly made a seamless transition from the old to the new archive. Our users did not even notice that a migration was taking place; there were hardly any disruptions.”

Oliver Fischer, Head of IT / Loewe

„When sounding out the market, KGS was the only provider whose solution met our special requirements within this unique system landscape.“

Volker Blum, Head of SAP system basic support unit / Trumpf
“The simple customizing process delivered by KGS ZADOC makes it easy to define attributes to set up different document types.”
Andreas Lupfer, Team Leader SAP Application Support / Röchling Automotive

“I wanted to be able to take care of our IT
systems without outside help and be in a
position to quickly respond to new requirements.
This is possible with the lean and
low-maintenance KGS solution for archiving
SAP-based documents.”

Axel Dunkhorst, Head if IT / BORSIG

„With the KGS archive running in the background, we have been able to carry out a complete SAP transformation within the company, from SAP ECC through MaxDB and SAP Suite on Hana, and finally, to S4/HANA. We didn‘t have to adapt anything in the archive throughout the whole process and were able to concentrate solely on the implementation of S4/HANA.“

Dr. Marco Lenck, Head of Group IT / Döhler GmbH

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