The KGS DocumentRouter for harnessing of documents from various sources to SAP

The KGS DocumentRouter, allows harnessing of documents from various sources (scan-, fax-, e-mail- or file-systems, external output management systems or legacy systems) to SAP. Furthermore, the KGS DocumentRouter supports all SAP storage scenarios, including early archiving and late archiving via barcodes. It archives documents in all ArchiveLink-conform archive systems and creates a link to SAP business objects. The software runs on all Java-compliant hardware and operating system platforms, supports all SAP modules, and can also fill the SAP DMS (Document Management System) with documents from external sources.

The KGS Document Router is ideal for bulk importing of large amounts of data from external sources to SAP. It then transports these via the upload process through a predetermined logic into the target system where they are then linked up with the SAP business objects. Communication with SAP takes place via the standardized SAP ArchiveLink ™ interface.

Flyer - KGS DocumentRouter

Technical Features

  • Middleware for importing documents from any source to SAP
  • Fully automatic linkage with SAP business objects
  • Communication via standard SAP ArchiveLink ™ interface
  • Processing of any document formats
  • Document conversion to single formats such as PDF available
  • Simultaneous recognition of barcodes and transfer to SAP
  • Runs on all Java-compliant hardware and operating system platforms
  • Possible operation as a pure server application
  • Integration into DVS and KPro
  • Simple asynchronous coupling of existing software solutions to SAP

Product Benefits:

  • Scalable, tried and tested, and also suitable for very large volumes of documents
  • Universally configurable to any input formats
  • Independent of the archive system in use
  • Supports customer-specific object links
  • Supports all SAP storage scenarios
  • Conversion option for different image formats to PDF/A
  • Central monitoring and minimal administrative effort
KGS User Story from - Armin Rehm
“Thanks to the KGS solution, we are working with state-of-the-art technology. Document access is very fast, which is quite a feat, considering that the system has to deal with 500 million documents. What our internal departments needed was a solution that could ensure that any front-end customer consultant taking a call has the required document on screen within a second.”
Armin Rehm, Service Manager DMS / EnBW Group

“Traditional archive systems generally require a dedicated database server. This generates additional administrative costs, which we can avoid with KGS ContentServer4Storage, because this tool directly accesses the SAP tables.”

Hagen Hoss, Platforms and Storage Solutions Architect / Coats

“KGS ContentServer4Storage is able to map ERP-related
document archiving processes much leaner,
more efficiently and in a more integrated manner than
any other archive operated in an SAP environment.”

Philip von Melle, Managing Director / Globetrotter

„Thanks to the KGS corporate product
license, each SAP workstation automatically
also serves as an archive workstation. This
means that relicensing is a thing of the past.
The solution will thus have paid for itself in
only two years.“

Florian Beck, Head Application Management / Knauf

“What makes our approach so fundamentally different from other ECM solutions is the lean architecture of the KGS application. We now only need a single server that even operates without a database. The Windows file system acts as the physical storage, so no proprietary storage solution is required.”

Peter Pollich, Head of Infrastructure & Application Management / Rhein Chemie

“The KGS migration software truly made a seamless transition from the old to the new archive. Our users did not even notice that a migration was taking place; there were hardly any disruptions.”

Oliver Fischer, Head of IT / Loewe

„When sounding out the market, KGS was the only provider whose solution met our special requirements within this unique system landscape.“

Volker Blum, Head of SAP system basic support unit / Trumpf
“The simple customizing process delivered by KGS ZADOC makes it easy to define attributes to set up different document types.”
Andreas Lupfer, Team Leader SAP Application Support / Röchling Automotive

“I wanted to be able to take care of our IT
systems without outside help and be in a
position to quickly respond to new requirements.
This is possible with the lean and
low-maintenance KGS solution for archiving
SAP-based documents.”

Axel Dunkhorst, Head if IT / BORSIG

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