Design Engineers Collaborate Efficiently Across the Globe Thanks to SAP-Integrated Archive

Neu-Isenburg, 21 November 2016, Over the years, the legacy system, developed by a globally leading provider, had become too complex and too expensive in terms of licensing costs. What TRUMPF actually wanted was a lean archive that integrates with SAP to serve the sole purpose of enabling documents processing in SAP. TRUMPF found these qualities in KGS’ products, which is why the company introduced KGS ContentServer4Storage across all global subsidiaries. As a special feature, the solution archives the global CAD documents generated with SolidWorks based on a cache-server concept custom developed by KGS.

According to Blum, who heads the SAP system basic support unit TRUMPF did not actually need a full-fledged ECM solution that required the company to run major implementation projects whenever a minor new feature, such as e-mail archiving, was to be introduced. Moving away from a monolithic collaboration ECM suite with end-to-end functionality, TRUMPF chose the lean KGS solution

Construction and CAD data management is of key importance to TRUMPF. The design engineers create their drawings and models using CAD software such as SolidWorks. Machine assemblies, which can comprise more than 10,000 individual parts, are maintained in SAP PLM. These documents need to be stored and distributed in due time to the various construction departments spread across 15 countries.

This is why TRUMPF sat down together with KGS to precisely map the complex content and cache server infrastructure grown over many years at the international development sites. Its individual components communicate among one another as well as with SAP PLM. The task of replacing the content and cache servers, which preceded the actual data migration project, was a major undertaking as it encompassed the entire archive infrastructure at each and every construction site. As an additional hurdle, the cache servers of the legacy system were not able to communicate smoothly with the KGS content servers, so it was not possible to change over on a per-site basis

After replacing all servers, TRUMPF launched the actual migration project in the summer of 2016. This involved moving a total of about three million documents (approx. 12 TByte of data) from the legacy to the new system. The transfer was facilitated with the KGS Migration4Archivelink solution.

TRUMPF replaced all legacy archive clients for document viewing and scanning before any of the new servers went live. The now obsolete display client had been installed on each of TRUMPF’s PCs. It was replaced with the dedicated SAP ECL viewer, which is installed on all clients.

KGS ScanClients were installed at 80 scan workstations across the globe and throughout various departments.

 

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