It runs like clockwork and quietly takes care of its chores in the background: The Lumberg Group is a manufacturer of electro-mechanical and electronic components based in the German city of Schalksmühle. They made an excellent investment when they acquired KGS Content Server to serve as their new SAP archive six years ago.
The family-operated company with a staff of approximately 1,000 employees introduced SAP in 1999; in 2010, they added a solution for electronic incoming invoice processing. The application scans invoice documents which are then released in of a workflow. In order to operate this workflow electronically, documents need to be stored in a digital archive.
Lumberg is generally still archiving their business documents in paper-based format, and the group had no plans to introduce an ECM system. For this reason, the company needed a slim invoice archiving solution that seamlessly integrates with SAP. “The KGS Content Server from KGS is perfectly suited to implementing our requirements,” comments Christoph Morgenschweis, (IT Business Director) Lumberg. “Invoices are accessed exclusively in SAP, which spared us the hassle of setting up a new authorization scheme, new viewers, etc.” 25,000 invoices are stored in the SAP archive, and that’s not counting the SAP outbound invoices. For reasons of legal compliance, all invoices are still filed in a paper-based archive in parallel, but daily handling of these documents takes place in SAP only.
“The solution is operating as smoothly as one could hope for. Sometimes, we stop and wonder – ‘where are the gears and engines?’ – as the system does not require any maintenance and runs like clockwork,” says a highly satisfied Christoph Morgenschweis. In the meantime, Lumberg has entrusted further document types to the KGS SAP archive, incuding orders and framework agreements. The documents are scanned using any appropriate multifunctional device, transferred to SAP via e-mail, and are finally allocated to the proper object based on a control table.